job description
Join Indospec Asia as a Technical Operations Administrator and play a pivotal role in ensuring seamless administrative support for our Technical Operations team. Based in the vibrant region of Badung, Bali, this position offers a unique opportunity to work in a dynamic environment while contributing to the efficiency and success of our operations.
As a Technical Operations Administrator, you will be responsible for managing executive-level administrative tasks, coordinating time sheets, travel documentation, and ensuring smooth communication within the team. Your organizational skills and attention to detail will be key in maintaining the high standards of our technical operations.
If you are a proactive professional with a passion for administration and a desire to grow in a technical environment, we invite you to apply and become part of our dedicated team.
Responsibility
- Provide comprehensive administrative support to the Section Head and Manager of Technical Operations, including scheduling, correspondence, and document management.
- Manage and coordinate time sheets for inspectors, ensuring accuracy and timely submission.
- Handle travel arrangements and documentation for technical staff, including flights, accommodations, and itineraries.
- Maintain and organize technical operation records, reports, and files in compliance with company policies.
- Facilitate communication between technical teams, management, and external stakeholders.
- Assist in the preparation of presentations, reports, and other technical documents.
- Coordinate meetings, conferences, and events related to technical operations.
- Monitor office supplies and equipment, ensuring availability for technical staff.
Qualifications
- Bachelor's degree in Business Administration, Office Management, or a related field.
- Minimum of 2 years of experience in an administrative or secretarial role, preferably in a technical or operational environment.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management tools.
- Excellent organizational and time management skills with the ability to multitask.
- Strong communication and interpersonal skills, with a professional demeanor.
- Attention to detail and problem-solving skills.
- Ability to handle confidential information with discretion.
- Familiarity with technical terminology and operations is a plus.