job description
Join a prestigious team in Baliâs thriving luxury retail sector as a Showroom Administrative Assistant. This role offers a unique opportunity to contribute to the operational excellence of a high-end showroom while working in one of the worldâs most dynamic and culturally rich locationsâCanggu.
As the first point of contact for clients, vendors, and internal teams, you will play a pivotal role in ensuring seamless day-to-day operations. Your organizational skills and attention to detail will help maintain the showroomâs professional image, while your proactive approach will support sales, inventory management, and client relations.
Whether youâre coordinating appointments, managing documentation, or assisting with event logistics, your work will directly impact the success of the business. This is more than an administrative roleâitâs a chance to immerse yourself in the luxury market, build valuable industry connections, and grow within a forward-thinking organization.
If you thrive in fast-paced environments, have a passion for excellence, and want to be part of a team shaping the future of retail in Bali, we invite you to apply today.
Responsibility
- Manage front-desk operations, including greeting clients, handling inquiries, and directing visitors to the appropriate team members.
- Coordinate showroom appointments, product viewings, and client meetings, ensuring a seamless and professional experience.
- Maintain accurate records of inventory, sample tracking, and product documentation using digital and physical filing systems.
- Assist in the preparation and execution of showroom events, including product launches, private viewings, and VIP client visits.
- Process orders, invoices, and purchase requests while liaising with suppliers, logistics teams, and finance departments.
- Prepare reports, presentations, and correspondence for management, ensuring clarity and accuracy in all communications.
- Monitor and replenish showroom supplies, including marketing materials, catalogs, and client amenities.
- Support the sales team with administrative tasks, such as CRM updates, follow-up emails, and client database management.
Qualifications
- Proven experience (1-3 years) in administrative support, preferably within retail, luxury goods, or showroom environments.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a high-volume setting.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with CRM or inventory management software.
- High attention to detail, with a keen eye for presentation and professionalism in all deliverables.
- Ability to work independently as well as collaboratively in a team-oriented environment.
- Discretion and confidentiality in handling sensitive client and business information.
- Flexibility to adapt to changing priorities and occasional evening or weekend work for special events.