job description
Join a global leader in advanced precision engineering and manufacturing serving the medical devices and automotive industries as a Reception & Administrative Assistant in the vibrant heart of Bali. This is a unique opportunity to contribute to a multinational corporation (MNC) while enjoying the dynamic work environment of Badung’s business hub.
As the first point of contact for clients, vendors, and employees, you will play a pivotal role in maintaining professionalism, efficiency, and exceptional service standards. Your organizational skills and attention to detail will ensure seamless operations in a fast-paced, high-tech manufacturing setting.
This role offers career growth potential in a globally recognized company, along with exposure to international business practices. If you thrive in a structured yet innovative environment and have a passion for administrative excellence, we invite you to apply.
Responsibility
- Manage front desk operations, including greeting visitors, handling phone calls, and directing inquiries to the appropriate departments.
- Coordinate meeting room bookings, prepare agendas, and ensure all logistical arrangements (e.g., AV equipment, catering) are in place.
- Maintain accurate records of office supplies, place orders, and manage inventory to support daily operations.
- Process and distribute incoming/outgoing mail, packages, and documents, including confidential materials.
- Assist in preparing reports, presentations, and correspondence for senior management using MS Office tools.
- Liaise with internal teams (HR, Finance, Operations) to facilitate smooth communication and workflow.
- Handle travel arrangements, including flight and accommodation bookings, for executives and visiting clients.
- Uphold company policies and security protocols, including visitor registration and access control.
Qualifications
- Minimum Diploma in Business Administration, Secretarial Studies, or related fields; Bachelor’s degree is a plus.
- Proven experience (1-3 years) in receptionist, administrative assistant, or office support roles, preferably in a multinational or manufacturing environment.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is advantageous.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and basic office equipment.
- Exceptional organizational, multitasking, and time-management skills with a keen eye for detail.
- Professional demeanor with a customer-service-oriented mindset and the ability to handle confidential information discreetly.
- Familiarity with ERP systems or administrative software is a plus.
- Ability to work independently and collaboratively in a fast-paced, multicultural team.