job description
Join Essential Werkz Pte Ltd as a Project Coordinator and play a pivotal role in delivering seamless events and roadshows across Bali. Based in the vibrant hub of Canggu, you'll collaborate with cross-functional teams to ensure every project is executed with precision and creativity. This is an exciting opportunity for a detail-oriented professional to thrive in a dynamic environment while contributing to high-impact marketing initiatives.
As the backbone of our event operations, you'll oversee logistics, vendor coordination, and on-site execution, ensuring every detail aligns with our brand's vision. Whether it's a product launch, corporate event, or community roadshow, your organizational skills will drive success. Bali's thriving business landscape offers a unique backdrop for your career growth, blending professional excellence with the island's inspiring culture.
If you're passionate about event management, thrive under pressure, and love bringing ideas to life, we'd love to hear from you. Essential Werkz is committed to fostering talent and offering a collaborative workspace where innovation meets execution.
Responsibility
- Coordinate end-to-end event planning, from conceptualization to execution, ensuring alignment with client objectives and brand guidelines.
- Liaise with vendors, venues, and internal teams to secure resources, negotiate contracts, and manage budgets effectively.
- Develop and maintain detailed project timelines, tracking milestones and delivering progress reports to stakeholders.
- Oversee on-site logistics during events, including setup, AV requirements, staff coordination, and troubleshooting.
- Collaborate with marketing teams to integrate promotional materials, digital assets, and engagement strategies into event designs.
- Conduct post-event evaluations, gathering feedback and compiling insights to refine future projects.
- Manage inventory of event materials, ensuring timely restocking and proper storage of equipment.
- Assist in drafting proposals, presentations, and reports to support business development and client retention.
Qualifications
- Bachelor's degree in Marketing, Business Administration, Hospitality, or a related field.
- Minimum of 2 years of experience in event coordination, project management, or a similar role.
- Proven ability to multitask, prioritize tasks, and meet tight deadlines in a fast-paced environment.
- Excellent communication and interpersonal skills, with fluency in English (additional languages a plus).
- Proficiency in project management tools (e.g., Trello, Asana) and Microsoft Office Suite.
- Strong problem-solving skills and a proactive approach to anticipating and resolving challenges.
- Experience working with external vendors, contractors, and cross-functional teams.
- Passion for events, marketing, and creating memorable experiences for diverse audiences.