job description
Join Luby Indonesia as a Project Administration Staff in beautiful Bali! This is a fantastic opportunity to play a pivotal role in ensuring the smooth execution of projects by managing administrative tasks, coordinating with teams, and maintaining project documentation. If you are detail-oriented, organized, and passionate about supporting project success, we want you on our team!
In this role, you will be the backbone of project operations, ensuring all administrative processes run seamlessly. You will work closely with project managers, stakeholders, and team members to monitor progress, prepare reports, and maintain compliance with company standards. Bali’s dynamic work environment offers a unique blend of professional growth and work-life balance, making this an ideal position for those looking to advance their career in project administration.
At Luby Indonesia, we value efficiency, collaboration, and innovation. As part of our team, you will contribute to impactful projects while enjoying the vibrant culture and scenic beauty of Bali. If you are ready to take the next step in your administrative career, apply today!
Responsibility
- Manage and organize project documentation, ensuring accuracy and accessibility for all stakeholders.
- Monitor project progress and update timelines, budgets, and resource allocation as needed.
- Prepare and distribute regular project reports to management and team members.
- Coordinate with internal and external teams to facilitate smooth communication and task execution.
- Assist in scheduling meetings, preparing agendas, and recording minutes for project-related discussions.
- Ensure compliance with company policies and project-specific guidelines.
- Handle administrative tasks such as filing, data entry, and correspondence related to project activities.
- Support project managers in identifying risks and proposing mitigation strategies.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field.
- Proven experience in project administration, office management, or a similar administrative role.
- Strong organizational and time-management skills with the ability to multitask effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Excellent communication and interpersonal skills for liaising with teams and stakeholders.
- Attention to detail and problem-solving abilities to address administrative challenges.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with basic financial tracking and budget monitoring is a plus.