job description
Join a dynamic team in Bali as a Receptionist & Administrative Assistant, where you will serve as the welcoming face of the company. This role is pivotal in shaping first impressions, ensuring seamless front-desk operations, and providing exceptional administrative support to both clients and staff.
As the first point of contact, you will manage visitor reception, handle inquiries with professionalism, and coordinate daily office activities to maintain an organized and efficient workspace. Your ability to multitask, communicate clearly, and maintain a polished demeanor will contribute directly to the company’s reputation and operational success.
This is an excellent opportunity for detail-oriented individuals with a passion for customer service and office management to thrive in a fast-paced, collaborative environment. If you take pride in delivering high-quality support and enjoy being the backbone of administrative excellence, we invite you to apply.
Responsibility
- Greet and assist visitors, clients, and employees with a professional and friendly demeanor.
- Manage incoming calls, emails, and correspondence, ensuring prompt and accurate responses.
- Coordinate meeting room bookings, schedules, and travel arrangements for staff and management.
- Maintain a tidy and organized reception area, including managing office supplies and equipment.
- Handle administrative tasks such as filing, data entry, and preparing reports or documents.
- Assist with onboarding new employees, including issuing access cards and providing office orientation.
- Monitor and direct incoming mail, packages, and deliveries to the appropriate departments.
- Support HR and other departments with ad-hoc administrative duties as needed.
Qualifications
- Minimum 1-2 years of experience in a receptionist, administrative, or customer service role.
- Excellent verbal and written communication skills in English (additional languages a plus).
- Strong organizational skills with the ability to prioritize tasks and manage time effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and basic office equipment.
- Friendly, approachable, and professional appearance with a customer-centric mindset.
- Ability to work independently and collaboratively in a team-oriented environment.
- High attention to detail and problem-solving skills.
- Diploma or Bachelor’s degree in Business Administration, Secretarial Studies, or related field is preferred.