job description
Join H-Ostel Kuta Bali as a Personal & Executive Assistant and play a pivotal role in ensuring seamless operations for our leadership team. This dynamic position offers the opportunity to work in a fast-paced, international environment in the heart of Bali, supporting high-level executives with discretion, professionalism, and exceptional organizational skills.
As the backbone of executive support, you will manage complex calendars, coordinate travel and events, and handle confidential tasks with the utmost integrity. Your ability to anticipate needs, solve problems proactively, and maintain meticulous attention to detail will be key to success in this role.
If you thrive in a multicultural setting, possess strong communication skills, and are ready to contribute to a growing hospitality brand, we invite you to apply. This contract position offers competitive compensation, professional growth, and the chance to live and work in one of the world’s most sought-after destinations.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and prioritizing conflicting demands.
- Handle all travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics for domestic and international trips.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, screening calls, emails, and inquiries with discretion.
- Organize and facilitate meetings, events, and conferences, including preparing agendas, minutes, and follow-up actions.
- Maintain strict confidentiality in handling sensitive documents, communications, and executive matters.
- Liaise with other departments, vendors, and partners to ensure smooth operations and timely execution of tasks.
- Proactively identify opportunities to improve efficiency and streamline administrative processes.
Qualifications
- Bachelor’s degree in Business Administration, Hospitality, or a related field.
- Proven experience (2+ years) as a Personal Assistant, Executive Assistant, or in a similar administrative role, preferably in hospitality or corporate settings.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and calendar management tools.
- Exceptional organizational, time-management, and multitasking abilities with a keen eye for detail.
- Strong written and verbal communication skills in English; additional languages (e.g., Indonesian, Mandarin) are a plus.
- High level of professionalism, discretion, and integrity when handling confidential information.
- Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
- Flexibility to adapt to changing priorities and occasional overtime or travel as required.