job description
Join Advanced Flavors & Fragrances as a Personal Assistant / Administrative Coordinator in beautiful Bali! This is a unique opportunity to support senior leadership in a dynamic, fast-paced environment while enjoying a competitive salary, professional development, and a collaborative work culture.
As the backbone of our administrative operations, you will play a pivotal role in ensuring seamless day-to-day activities, managing executive schedules, and facilitating communication across departments. This role is perfect for a detail-oriented professional who thrives in a structured yet flexible setting.
Bali offers an inspiring work-life balance, blending professional growth with the island’s serene environment. If you are proactive, organized, and passionate about administrative excellence, we’d love to hear from you!
Responsibility
- Manage executive calendars, appointments, and travel arrangements with precision.
- Coordinate internal and external meetings, including agenda preparation and follow-ups.
- Handle confidential correspondence, reports, and communications on behalf of senior leadership.
- Oversee office operations, including supply management, vendor relations, and facility coordination.
- Act as a liaison between executives, employees, and external stakeholders.
- Prepare and edit documents, presentations, and reports with a high degree of accuracy.
- Assist in event planning and logistics for corporate functions or team-building activities.
- Maintain organized filing systems (digital and physical) for easy retrieval of information.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience in an administrative or personal assistant role.
- Exceptional organizational and time-management skills.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Strong written and verbal communication skills in English.
- Ability to handle sensitive information with discretion and professionalism.
- Proactive problem-solving attitude with a keen eye for detail.
- Experience in a multinational or fast-paced environment is a plus.