job description
Join VALUEVEST VENTURES SDN BHD, a dynamic and fast-growing venture capital firm, as our Operations Administrator based in Bali, Indonesia. In this pivotal role, you will support our Chief Operating Officer (COO) and operations team to ensure seamless daily operations, vendor coordination, and documentation management in a high-energy, results-driven environment.
As the backbone of our operations, you will play a key role in maintaining efficiency, optimizing workflows, and fostering collaboration across teams. This is an excellent opportunity for a detail-oriented professional with strong organizational skills to thrive in a remote/hybrid work setting while contributing to the growth of an innovative venture capital firm.
If you are a proactive problem-solver with a passion for operational excellence and a desire to work in a flexible, international environment, we’d love to hear from you. Enjoy the benefits of working remotely from Bali while being part of a forward-thinking team that values innovation and efficiency.
Responsibility
- Coordinate and manage relationships with external vendors, ensuring timely delivery of services and adherence to contractual agreements.
- Maintain and organize critical operational documentation, including contracts, reports, and compliance records.
- Assist the COO and operations team in streamlining daily workflows to enhance productivity and efficiency.
- Schedule and facilitate internal meetings, prepare agendas, and document action items for follow-up.
- Monitor operational expenses, track budgets, and assist in financial reporting as needed.
- Act as a liaison between departments to ensure smooth communication and collaboration.
- Implement and maintain operational best practices to support business growth and scalability.
- Handle ad-hoc administrative tasks to support the COO and senior leadership team.
Qualifications
- Minimum of 2-3 years of experience in operations, administration, or office support roles.
- Strong organizational and time-management skills with the ability to prioritize tasks in a fast-paced environment.
- Excellent written and verbal communication skills in English; proficiency in Bahasa Indonesia is a plus.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Drive).
- Experience with vendor management, contract coordination, or procurement is highly desirable.
- Ability to work independently in a remote/hybrid setting with minimal supervision.
- Detail-oriented with a strong commitment to accuracy and quality in all tasks.
- Familiarity with venture capital, finance, or startup environments is an advantage.