job description
Join Skubbs as an Operations Administrator and play a pivotal role in ensuring seamless project execution from start to finish. Based in the vibrant heart of Canggu, Bali, this position offers a unique opportunity to contribute to a dynamic team while enjoying the island's inspiring work-life balance.
As the backbone of our operational workflows, you will coordinate cross-functional activities, streamline processes, and maintain high standards of efficiency. Your organizational skills and attention to detail will directly impact our ability to deliver exceptional results for clients and stakeholders.
If you thrive in fast-paced environments, possess strong problem-solving abilities, and are passionate about operational excellence, we’d love to hear from you. This role is perfect for individuals who enjoy structure, collaboration, and making a tangible difference in daily operations.
Responsibility
- Coordinate and monitor project timelines, ensuring deadlines are met and resources are allocated efficiently.
- Liaise with internal teams (e.g., logistics, finance, HR) to facilitate smooth communication and workflow integration.
- Maintain accurate documentation, including reports, contracts, and operational manuals, using digital tools.
- Assist in budget tracking and expense management to support financial transparency and accountability.
- Identify process bottlenecks and propose improvements to enhance productivity and reduce operational costs.
- Act as a point of contact for vendors, clients, and partners, ensuring professional and timely responses.
- Organize meetings, workshops, and events, including logistics, agendas, and follow-up actions.
- Support compliance with local regulations and company policies, including data protection and workplace safety.
Qualifications
- Bachelor’s degree in Business Administration, Operations Management, or a related field.
- Minimum of 2 years of experience in administrative or operational roles, preferably in a fast-paced environment.
- Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and project management tools (e.g., Trello, Asana).
- Excellent written and verbal communication skills in English; knowledge of Bahasa Indonesia is a plus.
- Strong organizational skills with the ability to multitask and prioritize effectively under tight deadlines.
- Detail-oriented mindset with a proactive approach to problem-solving and process optimization.
- Ability to work independently and collaboratively in a multicultural team environment.
- Familiarity with basic financial tracking and reporting is advantageous.