job description
Join The Supreme HR Advisory as an Operations Admin Assistant / Sales Coordinator in the dynamic Ship Agency sector. This role offers a unique opportunity to support maritime operations while coordinating sales activities in Bali, a hub for international shipping and logistics.
As a key member of our team, you will ensure smooth administrative processes, assist in client communications, and contribute to sales strategies that drive business growth. Your organizational skills and attention to detail will play a vital role in maintaining efficient operations for our global clients.
This position is ideal for a proactive professional seeking a challenging yet rewarding career in maritime administration and sales support. With a competitive salary range of $2,000 – $2,600 per month, this role combines stability with the excitement of working in a fast-paced, international environment.
Responsibility
- Manage and organize administrative tasks related to ship agency operations, including documentation, scheduling, and client correspondence.
- Coordinate with shipping lines, port authorities, and clients to ensure timely and accurate processing of vessel arrivals and departures.
- Assist in preparing sales reports, proposals, and contracts to support business development initiatives.
- Maintain and update databases with vessel details, cargo information, and client interactions.
- Liaise with internal teams to ensure seamless communication between operations, sales, and finance departments.
- Handle invoicing, billing, and expense tracking for ship agency services.
- Provide exceptional customer service to clients, addressing inquiries and resolving issues promptly.
- Support the sales team in identifying new business opportunities and maintaining relationships with existing clients.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Maritime Studies, Logistics, or a related field.
- Minimum 2 years of experience in administrative support, sales coordination, or shipping operations.
- Strong proficiency in Microsoft Office Suite (Excel, Word, Outlook) and CRM software.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Highly organized with the ability to multitask and prioritize deadlines in a fast-paced environment.
- Detail-oriented with a problem-solving mindset and a proactive approach to tasks.
- Familiarity with maritime terminology, port operations, or ship agency processes is advantageous.
- Ability to work independently and collaboratively in a team-oriented setting.