job description
Join MITRI, a dynamic and growing fuel trading company, as our Office Secretary in the vibrant and culturally rich island of Bali, Indonesia. This is an exciting opportunity to play a pivotal role in our operations, ensuring smooth administrative processes while contributing to the success of a forward-thinking organization. If you are a detail-oriented professional with a passion for organization and efficiency, we want you on our team!
As the backbone of our office, you will be responsible for managing day-to-day administrative tasks, coordinating with team members, and supporting our operations to drive business growth. Bali offers a unique blend of professional opportunities and a high quality of life, making it an ideal location for those seeking a balanced and fulfilling career. At MITRI, we value collaboration, innovation, and excellence, and we are committed to providing a supportive and inclusive work environment.
This role is perfect for someone who thrives in a fast-paced setting and is eager to take on new challenges. You will have the opportunity to work with a diverse team, develop your skills, and grow your career in a company that values your contributions. If you are ready to make an impact and be part of a team that is shaping the future of the fuel trading industry, apply now and take the next step in your career with MITRI.
Responsibility
- Manage and organize office correspondence, including emails, letters, and memos, ensuring timely and accurate communication.
- Coordinate and schedule meetings, appointments, and travel arrangements for executives and team members.
- Maintain and update office records, files, and databases to ensure information is easily accessible and up-to-date.
- Assist in the preparation of reports, presentations, and other documents as required by management.
- Handle incoming and outgoing calls, directing them to the appropriate personnel and taking messages when necessary.
- Order and manage office supplies, ensuring that the office is well-stocked and operational at all times.
- Support HR functions, such as onboarding new employees, maintaining employee records, and assisting with payroll coordination.
- Ensure the office environment is welcoming, organized, and conducive to productivity.
Qualifications
- Proven experience as an Office Secretary, Administrative Assistant, or similar role in a corporate or office setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
- Strong communication skills, both written and verbal, with a professional and courteous demeanor.
- Ability to work independently and as part of a team, with a proactive and problem-solving attitude.
- Attention to detail and accuracy in all tasks, ensuring high-quality output.
- Familiarity with office equipment, such as printers, scanners, and phone systems.
- Fluency in English is required; additional languages are a plus.