job description
Join CBRE, a global leader in commercial real estate services, as an Office Administrator & Facilities Coordinator in beautiful Bali. This dynamic role offers the opportunity to manage critical administrative and operational functions, ensuring seamless office operations and vendor coordination.
As the backbone of our local office, you will oversee billing processes, purchase orders, and procurement requests while maintaining compliance with company policies. Your strong financial acumen and organizational skills will drive efficiency and support our team’s success in a fast-paced environment.
This position is ideal for detail-oriented professionals who thrive in administrative roles and enjoy problem-solving in a collaborative setting. With CBRE’s global reputation and local impact, you’ll contribute to a workplace that values excellence, innovation, and teamwork.
Responsibility
- Manage and process billing invoices, purchase orders (POs), and procurement requests (PRs) accurately and on time.
- Coordinate with vendors, service providers, and internal teams to ensure timely delivery of office supplies, maintenance, and facilities services.
- Maintain compliance with company financial policies, administrative procedures, and local regulations.
- Oversee office facilities, including workspace allocation, equipment maintenance, and health/safety standards.
- Prepare and distribute administrative reports, budgets, and expense tracking for management review.
- Act as the primary point of contact for office-related inquiries, resolving issues promptly and professionally.
- Organize and maintain filing systems, both digital and physical, for easy retrieval of documents.
- Support HR and management with onboarding, offboarding, and general employee administrative tasks.
Qualifications
- Bachelor’s degree in Business Administration, Finance, or a related field.
- Minimum of 2-3 years of experience in office administration, facilities coordination, or a similar role.
- Strong proficiency in financial processes, including billing, POs, and budget tracking.
- Excellent organizational, multitasking, and time-management skills.
- Proficient in Microsoft Office Suite (Excel, Word, Outlook) and enterprise resource planning (ERP) systems.
- Exceptional communication and interpersonal skills to liaise with stakeholders at all levels.
- Knowledge of local vendor networks and facilities management is a plus.
- Ability to work independently with minimal supervision in a fast-paced environment.