job description
Join Sky Fusion Shipping Pte Ltd, a dynamic and rapidly growing logistics company, as our Office Administrative Assistant Manager in the heart of Bali! We are seeking a highly organized, detail-oriented, and proactive professional to oversee the daily administrative operations of our expanding regional headquarters. This is an exceptional opportunity to play a pivotal role in streamlining office processes, enhancing team productivity, and contributing to the success of a global shipping leader.
In this role, you will be the backbone of our office, ensuring smooth operations, efficient communication, and a well-organized work environment. You will collaborate with cross-functional teams, manage administrative staff, and implement best practices to support our business objectives. If you thrive in a fast-paced environment, possess strong leadership skills, and are passionate about driving operational excellence, we want to hear from you!
Bali offers a unique blend of professional growth and an unparalleled lifestyle, making it the perfect location for this role. Whether you're based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you'll enjoy a vibrant culture, stunning landscapes, and a supportive expat community. This is more than just a job—it's an opportunity to grow your career while living in one of the world's most desirable destinations.
Responsibility
- Oversee and manage daily office operations, ensuring efficiency and adherence to company policies and procedures.
- Lead, mentor, and supervise a team of administrative staff, fostering a collaborative and high-performance work environment.
- Develop, implement, and maintain administrative systems, processes, and best practices to enhance productivity and operational workflows.
- Coordinate and manage office logistics, including office supplies, equipment, maintenance, and vendor relationships.
- Act as the primary point of contact for internal and external stakeholders, ensuring clear and professional communication.
- Prepare reports, presentations, and documentation for senior management, providing insights and recommendations for continuous improvement.
- Manage office budgets, track expenses, and ensure cost-effective procurement of resources.
- Organize and coordinate company events, meetings, and travel arrangements for executives and staff.
- Ensure compliance with local regulations, company policies, and health and safety standards.
Qualifications
- Minimum of 5 years of experience in office administration, with at least 2 years in a supervisory or managerial role.
- Proven track record of managing office operations, administrative teams, and implementing process improvements.
- Strong leadership, communication, and interpersonal skills, with the ability to work effectively with diverse teams.
- Exceptional organizational and time-management skills, with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
- Experience with budget management, expense tracking, and vendor negotiations.
- Familiarity with Indonesian labor laws and regulations is a plus.
- Bachelor’s degree in Business Administration, Management, or a related field is preferred.
- Fluency in English; additional languages (Bahasa Indonesia, Mandarin, etc.) are an advantage.