job description
Are you a detail-oriented professional seeking to launch your career in administrative support? National Instruments is hiring a Mailbox Specialist I to join our dynamic team in Bali, Indonesia. This full-time role offers a unique opportunity to develop your skills in mailbox management, correspondence handling, and office coordination while contributing to a global leader in test and measurement solutions.
In this position, you will play a pivotal role in ensuring seamless communication flow within our organization. You’ll manage incoming and outgoing mail, organize digital and physical correspondence, and maintain meticulous records to support our operational efficiency. This is an ideal role for someone who thrives in structured environments, enjoys problem-solving, and takes pride in delivering high-quality administrative support.
At National Instruments, we foster a culture of innovation, collaboration, and continuous learning. As part of our team in Bali, you’ll have access to professional development opportunities, a supportive work environment, and the chance to grow within a company that values your contributions.
Responsibility
- Manage and process incoming and outgoing mail, packages, and correspondence in a timely and accurate manner.
- Sort, distribute, and track mail and documents to the appropriate departments or individuals.
- Maintain organized digital and physical filing systems for easy retrieval and reference.
- Monitor mailbox capacities and ensure efficient storage and archiving of records.
- Coordinate with internal teams and external vendors to resolve mail-related inquiries or issues.
- Prepare and dispatch outgoing mail, including labeling, postage, and courier coordination.
- Assist in maintaining office supplies inventory related to mailroom operations.
- Adhere to company policies and confidentiality standards in handling sensitive information.
Qualifications
- High school diploma or equivalent; associate degree in Business Administration or related field is a plus.
- Proven experience in mailroom operations, administrative support, or a similar role (entry-level candidates with strong organizational skills are encouraged to apply).
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel) and basic data entry tools.
- Excellent attention to detail and ability to manage multiple tasks efficiently.
- Strong communication skills, both written and verbal, in English.
- Ability to work independently and collaboratively in a fast-paced environment.
- Familiarity with postal regulations, courier services, and office equipment (e.g., printers, scanners) is advantageous.
- Demonstrated problem-solving skills and a proactive approach to task management.