job description
Join PT Arsari Pratama as a Legal Document Controller in the vibrant and dynamic environment of Bali. This role is pivotal in ensuring the accuracy, compliance, and efficient management of all legal documentation within our organization. You will play a key role in maintaining the integrity of our legal records, supporting our legal team, and contributing to the smooth operation of our administrative processes.
As a Legal Document Controller, you will work closely with legal professionals, internal departments, and external stakeholders to ensure that all documents are properly filed, tracked, and accessible. Your attention to detail, organizational skills, and ability to handle confidential information with discretion will be critical to your success in this role.
This is an excellent opportunity for a detail-oriented professional with a background in legal administration, document management, or a related field to grow their career in a supportive and forward-thinking company.
Responsibility
- Manage and maintain an organized system for storing, retrieving, and archiving legal documents, both physical and digital.
- Ensure all legal documents are accurately filed, indexed, and updated in compliance with company policies and regulatory requirements.
- Coordinate with legal teams to prepare, review, and finalize contracts, agreements, and other legal correspondence.
- Monitor document deadlines, renewals, and expirations, and proactively notify relevant stakeholders.
- Implement and maintain document control procedures to enhance efficiency and reduce risks.
- Assist in the preparation of legal reports, summaries, and presentations as required.
- Conduct regular audits of document repositories to ensure completeness, accuracy, and security.
- Provide administrative support to the legal department, including scheduling, correspondence, and meeting coordination.
Qualifications
- Bachelor’s degree in Law, Business Administration, or a related field. A paralegal certification is a plus.
- Minimum of 2-3 years of experience in legal document control, administration, or a similar role.
- Strong knowledge of document management systems (DMS) and legal terminology.
- Exceptional organizational skills with a keen eye for detail and accuracy.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with legal software.
- Excellent written and verbal communication skills in English and Indonesian.
- Ability to handle confidential information with integrity and discretion.
- Strong time management skills with the ability to prioritize tasks and meet deadlines.