job description
Are you a dynamic, organized professional with a passion for creating exceptional first impressions? Yew Lean Foundry & Co. is seeking a Receptionist cum Administrative Assistant to be the welcoming face and operational backbone of our Bali office.
In this pivotal role, you’ll blend front-desk excellence with administrative efficiency, ensuring seamless operations while fostering a warm, professional environment for clients and colleagues alike. This is more than a desk job—it’s an opportunity to be the heart of our team, where your organizational skills and personable demeanor directly impact our success.
Based in the vibrant setting of Bali, you’ll enjoy a collaborative work culture, competitive compensation, and the chance to grow within a forward-thinking organization. If you thrive in fast-paced environments and take pride in delivering top-tier service, we’d love to hear from you!
Responsibility
- Greet and assist visitors, clients, and employees with professionalism, ensuring a positive first impression of the company.
- Manage incoming calls, emails, and correspondence, directing inquiries to the appropriate departments efficiently.
- Maintain front-desk operations, including scheduling appointments, coordinating meetings, and managing office calendars.
- Handle administrative tasks such as filing, data entry, and preparing reports or presentations as needed.
- Oversee office supply inventory, place orders, and ensure the reception area and common spaces are tidy and well-maintained.
- Assist in coordinating travel arrangements, accommodations, and logistics for staff or visiting executives.
- Process and distribute mail, packages, and internal documents with accuracy and confidentiality.
- Support HR and management with onboarding new hires, including preparing workstations and documentation.
Qualifications
- Minimum 2 years of experience as a Receptionist, Administrative Assistant, or in a similar customer-facing role.
- Excellent communication skills in English (written and verbal); proficiency in Indonesian is a plus.
- Strong organizational and multitasking abilities, with a keen eye for detail.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with office equipment (e.g., printers, phone systems).
- Proven ability to handle sensitive information with discretion and maintain confidentiality.
- Friendly, approachable demeanor with a problem-solving mindset.
- High school diploma or equivalent; additional certification in office administration is advantageous.
- Ability to work independently and collaboratively in a team-oriented environment.