job description
PT Dsse Energi Mas Utama is seeking a highly professional and bilingual Executive Secretary (Mandarin Speaker) to provide comprehensive administrative and operational support to our senior leadership team. This role is pivotal in ensuring seamless communication and coordination within our fast-paced energy sector operations.
As an Executive Secretary, you will act as the primary point of contact for internal and external stakeholders, bridging language gaps and managing complex schedules. The ideal candidate is a detail-oriented professional with exceptional organizational skills and a deep understanding of corporate etiquette in both Indonesian and Chinese business cultures. You will be responsible for handling sensitive information with the utmost confidentiality while facilitating the executive's day-to-day productivity.
We offer a dynamic working environment where your linguistic talents and administrative expertise will directly contribute to the success of our strategic initiatives. If you are a proactive problem-solver with a passion for excellence in executive support, we invite you to join our growing team in Jakarta.
Responsibility
- Manage and maintain complex executive calendars, including scheduling meetings, appointments, and corporate events.
- Serve as the primary translator and interpreter for Mandarin, English, and Bahasa Indonesia during high-level meetings and in written correspondence.
- Coordinate intricate domestic and international travel arrangements, including visas, flights, and accommodation.
- Prepare, proofread, and format executive reports, presentations, and legal documents in multiple languages.
- Act as a gatekeeper, screening phone calls and inquiries to prioritize the executive's time and focus.
- Organize and attend board meetings, taking accurate minutes and following up on action items.
- Liaise with various departments and external partners to ensure timely execution of corporate projects.
- Handle confidential business documents and maintain a highly organized digital and physical filing system.
Qualifications
- Bachelor’s degree in Business Administration, Secretarial Studies, Literature, or a related field.
- Native or professional fluency in Mandarin (HSK 5 or 6 equivalent) and English is mandatory.
- Minimum of 3-5 years of experience as an Executive Secretary or Personal Assistant to C-level management.
- Excellent written and verbal communication skills in Mandarin, English, and Bahasa Indonesia.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
- Strong organizational and multitasking abilities with high attention to detail.
- Proven ability to maintain discretion and handle confidential information professionally.
- Ability to work flexibly and adapt to the changing priorities of a high-growth energy company.