job description
Join Golden Village Properties Sdn Bhd as an Executive Secretary in our dynamic Bali office. This pivotal role offers the opportunity to provide high-level administrative and secretarial support directly to the Director, ensuring seamless operations and confidential handling of sensitive matters.
As the backbone of executive efficiency, you will manage complex schedules, coordinate high-priority communications, and serve as the primary liaison between the Director and internal/external stakeholders. Your organizational prowess and discretion will be instrumental in maintaining the professional image of our leadership team.
This position is ideal for detail-oriented professionals with a passion for administrative excellence in a fast-paced, international business environment. Enjoy the unique blend of professional growth and Bali’s inspiring work culture.
Responsibility
- Manage the Director’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Prepare and edit correspondence, reports, and presentations, ensuring accuracy and professionalism in all communications.
- Act as the first point of contact for the Director, screening calls, emails, and visitors while maintaining strict confidentiality.
- Coordinate and facilitate internal and external meetings, including preparing agendas, minutes, and follow-up actions.
- Handle sensitive and confidential information with the utmost discretion and integrity.
- Liaise with senior management, clients, and partners to ensure smooth communication and alignment on key initiatives.
- Maintain organized filing systems (digital and physical) for easy retrieval of documents and records.
- Assist in project coordination and administrative tasks to support the Director’s strategic objectives.
Qualifications
- Minimum 3 years of experience as an Executive Secretary, Personal Assistant, or in a similar high-level administrative role.
- Exceptional written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools.
- Strong organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- High level of professionalism, discretion, and ability to handle confidential information with integrity.
- Proactive mindset with strong problem-solving abilities and attention to detail.
- Experience in a corporate or real estate environment is highly desirable.
- Bachelor’s degree in Business Administration, Secretarial Studies, or a related field is preferred.