job description
Join Kelly Oriental Skincare, a premier luxury skincare brand, as our Executive Personal & Business Assistant to the Managing Director. This is a unique opportunity to work closely with our leadership team in Bali’s vibrant business hub, supporting high-level operations while enjoying the island’s dynamic lifestyle. As the right-hand to our Managing Director, you’ll play a pivotal role in ensuring seamless business operations, managing high-profile events, and coordinating international travel.
This role is perfect for a highly organized, proactive professional with a passion for luxury beauty and exceptional administrative skills. You’ll thrive in a fast-paced environment where discretion, adaptability, and attention to detail are paramount. If you’re looking for a career that blends executive support with strategic business contributions in one of the world’s most desirable locations, this is the role for you.
Based in Bali (Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung), you’ll enjoy a competitive salary, professional growth opportunities, and the chance to work with a globally recognized brand in the beauty industry.
Responsibility
- Act as the primary point of contact for the Managing Director, managing communications, scheduling, and correspondence with discretion and professionalism.
- Coordinate complex international travel arrangements, including flights, accommodations, and itineraries, ensuring seamless logistics for business trips.
- Plan and execute high-profile corporate events, product launches, and VIP gatherings, from concept to execution, with meticulous attention to detail.
- Manage social media content calendars, liaise with digital marketing teams, and ensure brand consistency across platforms.
- Oversee administrative tasks, including expense reporting, document preparation, and confidential record-keeping for executive-level operations.
- Support business development initiatives by conducting research, preparing reports, and assisting with strategic projects.
- Facilitate cross-departmental collaboration, ensuring alignment between the Managing Director’s office and other teams (Marketing, Sales, Operations).
- Handle personal errands and tasks for the Managing Director with efficiency and confidentiality, as needed.
Qualifications
- Minimum 3-5 years of experience as an Executive Assistant, Personal Assistant, or Business Assistant to C-level executives, preferably in the luxury, beauty, or hospitality industries.
- Exceptional organizational skills with the ability to manage multiple priorities in a fast-paced environment.
- Proven experience in travel coordination, event planning, and social media management.
- Strong command of English (written and verbal); additional languages (Bahasa Indonesia, Mandarin, or French) are a plus.
- Proficiency in Microsoft Office Suite (Excel, PowerPoint, Outlook) and Google Workspace; experience with CRM tools is advantageous.
- High level of professionalism, discretion, and emotional intelligence when handling sensitive information.
- Ability to work independently, anticipate needs, and proactively solve problems with minimal supervision.
- Willingness to relocate to Bali, Indonesia (or already based in the region) and adapt to a dynamic, multicultural work environment.