job description
Are you a highly organized and proactive professional looking to support top-level executives in a dynamic environment? We are seeking an Executive Personal Assistant to provide high-level administrative support to our senior management team in Bali. This role offers unparalleled exposure to strategic decision-making and the opportunity to work closely with industry leaders.
As the right hand to our executives, you will manage complex schedules, coordinate high-priority projects, and ensure seamless communication across all levels of the organization. This position is ideal for someone who thrives in a fast-paced setting and is committed to maintaining the highest standards of professionalism and discretion.
Join us in Bali, where you’ll enjoy a unique blend of professional growth and work-life balance in one of the world’s most inspiring locations.
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and professional communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Organize and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up actions.
- Handle sensitive information with discretion and maintain strict confidentiality at all times.
- Coordinate logistics for corporate events, offsites, and high-profile visits.
- Conduct research and compile data to support executive decision-making.
- Streamline administrative processes to improve efficiency and productivity.
Qualifications
- Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting C-level executives.
- Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; additional languages are a plus.
- Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools.
- High level of professionalism, integrity, and discretion in handling confidential information.
- Ability to work independently, anticipate needs, and take initiative in a fast-paced environment.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Flexibility to adapt to changing priorities and work outside standard business hours when required.