job description
Join Satomas Pte Ltd as the Executive Personal Assistant to the Director in the vibrant and dynamic setting of Bali, Indonesia. This is a unique opportunity to provide high-level administrative and operational support to a senior executive, ensuring seamless business operations and strategic coordination.
In this pivotal role, you will act as the primary point of contact for the Director, managing complex calendars, prioritizing critical tasks, and facilitating communication with internal and external stakeholders. Your organizational prowess, discretion, and proactive approach will be instrumental in enhancing productivity and efficiency at the executive level.
Bali offers an inspiring work environment with its blend of professional opportunities and tropical lifestyle. If you thrive in a fast-paced, international setting and possess exceptional interpersonal and administrative skills, we invite you to apply and contribute to our success.
Responsibility
- Manage the Director’s complex calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary liaison between the Director and internal/external stakeholders, ensuring clear and professional communication.
- Prepare and edit correspondence, reports, presentations, and other documents with a high degree of accuracy and confidentiality.
- Coordinate and prioritize daily tasks, deadlines, and deliverables to optimize the Director’s time and productivity.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle sensitive information with discretion and maintain strict confidentiality in all executive matters.
- Conduct research, compile data, and provide analytical support for strategic decision-making.
- Oversee logistical arrangements for business events, conferences, and corporate functions.
Qualifications
- Minimum of 5 years of experience as an Executive Assistant, Personal Assistant, or in a similar high-level administrative role.
- Proven ability to manage complex schedules and prioritize tasks in a fast-paced environment.
- Exceptional written and verbal communication skills in English; proficiency in additional languages is a plus.
- Strong organizational, multitasking, and problem-solving abilities with a keen eye for detail.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other productivity tools.
- High level of professionalism, discretion, and integrity in handling confidential information.
- Ability to work independently, anticipate needs, and exercise sound judgment.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.