job description
Join Excelsior Farms Inc. as a Personal Assistant to the CEO in the vibrant heart of Bali, Indonesia. This is a unique opportunity to provide high-level administrative support to a dynamic executive, ensuring seamless operations and exceptional organizational efficiency.
In this role, you will act as the CEO’s right hand, managing schedules, coordinating meetings, and handling confidential matters with discretion. Your ability to anticipate needs, solve problems proactively, and maintain composure under pressure will be key to success. Based in Denpasar, you’ll work in a fast-paced, international environment where your organizational skills and professionalism will directly impact the company’s leadership.
If you thrive in a role that demands precision, adaptability, and a keen eye for detail, this position offers the chance to grow alongside a forward-thinking executive team. Competitive compensation, professional development opportunities, and the chance to live and work in one of the world’s most sought-after destinations make this an exceptional career move.
Responsibility
- Manage the CEO’s calendar, including scheduling meetings, appointments, and travel arrangements with meticulous attention to detail.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations to ensure clarity, accuracy, and alignment with company standards.
- Coordinate logistics for executive meetings, including venue booking, agenda preparation, and follow-up actions.
- Handle confidential information with the utmost discretion and maintain strict confidentiality at all times.
- Anticipate the CEO’s needs and proactively address them, including researching, compiling data, and providing actionable insights.
- Liaise with other departments, senior management, and external partners to facilitate smooth operations.
- Manage expense reports, invoices, and other administrative tasks to ensure financial accuracy and compliance.
Qualifications
- Proven experience (3+ years) as a Personal Assistant, Executive Assistant, or in a similar high-level administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and calendar management tools (e.g., Outlook, Google Calendar).
- High degree of professionalism, discretion, and integrity when handling sensitive information.
- Problem-solving mindset with the ability to think critically and act independently.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Experience working in an international or multicultural environment is advantageous.