job description
Join Gladex Travel And Tours Corp, a premier luxury travel and tours company, as our Executive Assistant in the breathtaking island of Bali! This is a unique opportunity to work in one of the worldâs most sought-after destinations while supporting high-level executives in a fast-paced, dynamic environment. If you thrive in a role that demands precision, discretion, and a passion for travel, we want you on our team.
As the backbone of our executive operations, you will play a pivotal role in ensuring seamless day-to-day functions, from managing complex schedules to coordinating high-profile travel arrangements. Baliâs vibrant culture, stunning landscapes, and thriving expat community make this an unparalleled opportunity for professionals seeking both career growth and an exceptional lifestyle. Whether you're based in Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, youâll enjoy a work-life balance thatâs second to none.
This role is perfect for a detail-oriented, proactive individual with a knack for problem-solving and a commitment to excellence. Youâll work closely with our leadership team, handling confidential information with the utmost integrity while contributing to the success of our luxury travel services. If youâre ready to elevate your career in a role that combines administrative expertise with the excitement of the travel industry, apply today!
Why Bali? Imagine working in a tropical paradise where your office could be steps away from world-class beaches, lush rice terraces, or vibrant coworking spaces. Bali offers a unique blend of professional opportunities and an enviable lifestyle, making it the ideal location for ambitious professionals.
Responsibility
- Executive Support: Manage and prioritize executive calendars, ensuring optimal scheduling for meetings, travel, and events while anticipating needs and proactively addressing conflicts.
- Travel Coordination: Arrange complex domestic and international travel itineraries, including flights, accommodations, ground transportation, and visa requirements for executives and VIP clients.
- Meeting & Event Management: Organize and coordinate high-level meetings, conferences, and corporate events, including logistics, agendas, and follow-up actions.
- Confidentiality & Discretion: Handle sensitive information with the highest level of integrity, ensuring confidentiality in all communications and documentation.
- Report Preparation: Compile, analyze, and present data in professional reports, presentations, and briefing materials for executive review.
- Stakeholder Communication: Serve as a liaison between executives, clients, and internal teams, ensuring clear and timely communication across all levels.
- Administrative Excellence: Oversee office operations, including document management, expense reporting, and vendor coordination to maintain smooth workflows.
- Problem-Solving: Anticipate challenges and provide solutions to ensure executive efficiency, whether itâs last-minute travel changes or urgent meeting requests.
Qualifications
- Experience: Minimum of 3-5 years of experience as an Executive Assistant or in a similar high-level administrative role, preferably in the travel, hospitality, or corporate sectors.
- Education: Bachelorâs degree in Business Administration, Hospitality Management, or a related field is preferred but not required with equivalent experience.
- Organizational Skills: Exceptional ability to manage multiple priorities, deadlines, and complex schedules with precision and efficiency.
- Communication: Fluent in English with outstanding written and verbal communication skills; proficiency in Bahasa Indonesia is a plus.
- Tech Savviness: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), Google Workspace, and virtual meeting platforms (Zoom, Teams).
- Travel Coordination: Experience in booking international travel, managing itineraries, and understanding visa/passport requirements.
- Discretion & Professionalism: Proven ability to handle confidential information with tact, diplomacy, and sound judgment.
- Adaptability: Ability to thrive in a fast-paced, dynamic environment with a proactive and solution-oriented mindset.
- Cultural Fit: Passion for travel, cultural awareness, and a positive attitude toward working in an international, multicultural setting.