job description
Are you a highly organized and proactive professional looking to support top-level executives in a dynamic, hybrid work environment? Three Peaks International is seeking a skilled Executive Assistant to join our team in Bali. This role offers the perfect blend of administrative excellence and strategic support, allowing you to thrive in a fast-paced, international setting.
As our Executive Assistant, you will be the backbone of our executive team, ensuring seamless operations, effective communication, and meticulous organization. Your ability to anticipate needs, manage complex schedules, and handle confidential information with discretion will be key to your success. If you are detail-oriented, resourceful, and passionate about enabling leadership efficiency, this is the opportunity for you.
Enjoy the flexibility of a hybrid work model, combining the best of remote and in-office collaboration in the vibrant setting of Bali. Join us and take your administrative career to new heights!
Responsibility
- Manage and coordinate complex executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and attention to detail.
- Organize and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential information with discretion and maintain the highest standards of professionalism.
- Coordinate logistics for executive travel, including flights, accommodations, and itineraries.
- Assist in project management by tracking deadlines, monitoring progress, and ensuring deliverables are met.
- Conduct research and compile data to support executive decision-making and strategic initiatives.
Qualifications
- Bachelor's degree in Business Administration, Communications, or a related field.
- Minimum of 3 years of experience as an Executive Assistant or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration tools.
- High level of discretion and integrity in handling sensitive information.
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- Experience supporting C-level executives or senior management is highly desirable.