job description
Join Mario A. Alix Philippines, Inc as an Executive Assistant in the vibrant and culturally rich setting of Bali, Indonesia. This is a unique opportunity to provide high-level administrative support to senior executives while enjoying the tropical work environment Bali has to offer.
As an Executive Assistant, you will play a pivotal role in ensuring the smooth operation of daily business activities. Your organizational skills, attention to detail, and proactive approach will be key to managing complex calendars, coordinating meetings, and handling confidential information with discretion. This role is perfect for a detail-oriented professional who thrives in a fast-paced environment and is passionate about enabling executive efficiency.
Bali’s dynamic business landscape offers a blend of local and international opportunities, making this position both challenging and rewarding. Whether you're a seasoned executive assistant or looking to take the next step in your administrative career, this role provides the platform to grow and make a significant impact.
Responsibility
- Manage and maintain executive calendars, including scheduling meetings, appointments, and travel arrangements.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and professionalism.
- Act as the primary point of contact for internal and external stakeholders, ensuring timely and effective communication.
- Coordinate and organize meetings, including preparing agendas, taking minutes, and following up on action items.
- Handle confidential and sensitive information with the utmost discretion and integrity.
- Conduct research and compile data to support executive decision-making processes.
- Oversee office operations, including supply management, vendor relations, and facility coordination.
- Assist in project management by tracking deadlines, delegating tasks, and ensuring timely completion.
Qualifications
- Bachelor’s degree in Business Administration, Communications, or a related field.
- Proven experience (3+ years) as an Executive Assistant, Personal Assistant, or in a similar administrative role.
- Exceptional organizational and time-management skills, with the ability to prioritize tasks effectively.
- Strong written and verbal communication skills in English; proficiency in additional languages is a plus.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other office software.
- High level of professionalism, discretion, and ability to handle confidential information.
- Proactive mindset with the ability to anticipate needs and solve problems independently.
- Experience working in a multicultural or international environment is advantageous.