job description
Join PERSOL as an Executive Assistant in beautiful Bali and play a pivotal role in supporting high-level operations for a leading utilities group. This dynamic position combines advanced Excel proficiency with strategic coordination, offering a unique opportunity to contribute to data-driven decision-making while managing critical administrative functions.
In this role, you will leverage your expertise in macros, pivot tables, and complex data reports to streamline processes, enhance efficiency, and provide actionable insights. Beyond spreadsheets, you’ll oversee contractor deployments, ensure seamless logistics, and deliver exceptional customer service—bridging the gap between technical precision and operational excellence.
Bali’s vibrant work culture and PERSOL’s commitment to professional growth make this an ideal role for detail-oriented professionals seeking a contract position with impact. Whether you’re refining financial models or coordinating cross-functional projects, your work will directly support the success of a forward-thinking organization.
Responsibility
- Develop and maintain advanced Excel spreadsheets using macros, VLOOKUP, and pivot tables to automate reporting and data analysis.
- Generate weekly/monthly data reports for senior management, ensuring accuracy and timely delivery.
- Coordinate contractor deployments, including scheduling, onboarding, and performance tracking.
- Provide high-level administrative support, including calendar management, meeting coordination, and travel arrangements.
- Liaise with internal and external stakeholders to resolve inquiries and ensure smooth operations.
- Design and implement database systems to organize and retrieve critical business information efficiently.
- Monitor project timelines and budgets, flagging risks and proposing mitigation strategies.
- Prepare presentations, proposals, and business correspondence with a focus on clarity and professionalism.
Qualifications
- Proven experience as an Executive Assistant or similar role, with a strong background in data management and reporting.
- Advanced proficiency in Microsoft Excel (macros, formulas, data validation, and dashboards).
- Excellent organizational and multitasking skills, with the ability to prioritize tasks in a fast-paced environment.
- Strong communication and interpersonal skills, with fluency in English (written and verbal).
- Experience in contractor or vendor management is highly desirable.
- Familiarity with database software (e.g., SQL, Access) or CRM tools is a plus.
- Degree in Business Administration, Finance, or a related field preferred.
- Ability to maintain confidentiality and handle sensitive information with discretion.