job description
Join Munich Reinsurance as an Executive Assistant for a 4-month maternity cover (August to November 2026) in our dynamic Bali office. This is a unique opportunity to provide high-level administrative support to the Deputy CEO and Chief Officers, ensuring seamless operations during a critical period.
As a global leader in reinsurance, Munich Reinsurance values precision, discretion, and proactive problem-solving. In this role, you will manage complex calendars, coordinate executive communications, and handle confidential matters with the utmost professionalism. Your organizational skills will be key to maintaining efficiency in a fast-paced, international environment.
Bali’s vibrant business hub offers a perfect blend of professional growth and work-life balance. If you thrive in a role that demands excellence and adaptability, we invite you to apply and contribute to our mission of risk management and innovation.
Responsibility
- Manage and prioritize complex calendars, meetings, and travel arrangements for the Deputy CEO and Chief Officers.
- Prepare and edit correspondence, reports, and presentations with a high degree of accuracy and confidentiality.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Coordinate and facilitate executive meetings, including agenda preparation, minute-taking, and follow-up actions.
- Handle sensitive information with discretion and maintain strict confidentiality.
- Liaise with senior management, clients, and partners to ensure smooth operational workflows.
- Organize and maintain filing systems, both digital and physical, for easy retrieval of critical documents.
- Anticipate executive needs and proactively address them to enhance productivity.
Qualifications
- Proven experience (3+ years) as an Executive Assistant or in a similar high-level administrative role.
- Exceptional organizational, time-management, and multitasking abilities.
- Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Outstanding written and verbal communication skills in English; additional languages are a plus.
- Strong interpersonal skills with the ability to build rapport with stakeholders at all levels.
- High level of professionalism, integrity, and discretion in handling confidential information.
- Ability to work independently, take initiative, and adapt to changing priorities in a fast-paced environment.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.