job description
Join a dynamic team as an Executive Administrative Assistant in Bali, where your organizational expertise will drive operational excellence. This role is perfect for detail-oriented professionals who thrive in fast-paced environments, providing critical support to ensure seamless business operations.
You will serve as the backbone of administrative efficiency, managing customer inquiries with professionalism, processing orders accurately, and maintaining meticulous records. Your ability to coordinate across internal teams will be key to enhancing productivity and fostering collaboration. This position offers a unique opportunity to contribute to strategic initiatives while developing your career in a supportive, growth-oriented setting.
With a competitive salary range and the chance to work in the vibrant setting of Bali, this role combines professional development with an exceptional quality of life. If you are a proactive problem-solver with a passion for organization and communication, we invite you to apply and take the next step in your administrative career.
Responsibility
- Manage and respond to customer inquiries via phone, email, and other communication channels with a high level of professionalism.
- Process and track orders, ensuring accuracy and timely delivery while maintaining detailed records.
- Coordinate with internal departments (e.g., sales, logistics, finance) to streamline operations and resolve issues efficiently.
- Maintain and organize physical and digital filing systems to ensure easy retrieval of documents and data.
- Prepare reports, presentations, and correspondence to support executive decision-making.
- Schedule and manage meetings, appointments, and travel arrangements for senior staff.
- Monitor office supplies inventory and place orders as needed to maintain operational readiness.
- Assist in the development and implementation of administrative policies and procedures to improve efficiency.
Qualifications
- Minimum of 2 years of experience in an administrative or operational support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities to handle complex administrative tasks.
- Experience with CRM or order management systems is highly desirable.
- Ability to work independently and collaboratively in a team-oriented environment.
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field is preferred.