job description
Join Makati Life Nurture Medical Center Inc. as a Document Controller in beautiful Bali and play a pivotal role in ensuring the integrity, security, and compliance of our organizationâs critical documents and records. This position is ideal for detail-oriented professionals who thrive in structured environments and are passionate about maintaining efficient document management systems.
In this role, you will oversee the entire lifecycle of company documentsâfrom creation and distribution to archiving and retrievalâwhile adhering to industry standards and regulatory requirements. Your expertise will streamline workflows, enhance data accessibility, and mitigate risks associated with document mismanagement. By implementing best practices in version control, classification, and digital storage, you will contribute directly to operational excellence and organizational transparency.
Bali offers a unique blend of professional growth and work-life balance, making this an exceptional opportunity for those seeking a rewarding career in a dynamic, international setting.
Responsibility
- Develop, implement, and maintain a robust document control system to ensure accuracy, accessibility, and compliance with company policies and regulatory standards.
- Manage the receipt, registration, distribution, and retrieval of all controlled documents, including contracts, reports, and administrative records.
- Coordinate with cross-functional teams to ensure timely updates and revisions of documents, maintaining version control and audit trails.
- Conduct regular audits of document repositories to verify completeness, accuracy, and adherence to retention policies.
- Train employees on document management procedures, tools, and best practices to foster a culture of accountability and efficiency.
- Utilize digital document management software (e.g., SharePoint, Alfresco) to automate workflows and improve collaboration.
- Ensure confidential and sensitive documents are securely stored and accessed only by authorized personnel.
- Generate reports on document status, discrepancies, and compliance metrics for management review.
Qualifications
- Bachelorâs degree in Business Administration, Information Management, or a related field. Relevant certifications (e.g., CDIA+, ECM) are a plus.
- Minimum of 3 years of experience in document control, records management, or a similar administrative role, preferably in healthcare or corporate settings.
- Proficiency in document management systems (DMS) and Microsoft Office Suite, with advanced skills in Excel and SharePoint.
- Strong organizational skills with meticulous attention to detail and the ability to manage multiple priorities in a fast-paced environment.
- Excellent written and verbal communication skills in English, with the ability to draft clear, concise, and professional documentation.
- Familiarity with compliance frameworks (e.g., ISO 9001, GDPR) and industry-specific regulations.
- Problem-solving mindset with the ability to identify inefficiencies and propose process improvements.
- High ethical standards and discretion in handling sensitive information.