job description
Join PT Maju Bersama Gemilang as a Document Control Specialist in the heart of Bali! This is a unique opportunity to play a pivotal role in supporting our Sales team by ensuring seamless document management, tender preparation, and administrative excellence. Based in one of Baliâs most dynamic regionsâCanggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badungâyouâll contribute to the efficiency and success of our operations while enjoying a vibrant work environment.
As a Document Control Specialist, you will be responsible for organizing, tracking, and maintaining critical business documents, ensuring compliance and accessibility. Your work will directly support tender processes, accounts receivable (AR) monitoring, and provide solutions to streamline workflows. This role is ideal for detail-oriented professionals who thrive in structured yet fast-paced settings and are passionate about enhancing operational efficiency.
If you have a knack for organization, strong administrative skills, and a proactive approach to problem-solving, weâd love to hear from you. Take the next step in your career with a company that values precision, teamwork, and growth.
Responsibility
- Prepare and manage tender documents to support the Sales team in securing new business opportunities.
- Collect, organize, and maintain all company documents in a structured and easily retrievable system.
- Monitor Accounts Receivable (AR) processes and provide solutions to resolve discrepancies or delays.
- Ensure compliance with document control policies, standards, and regulatory requirements.
- Collaborate with cross-functional teams to gather, review, and distribute necessary documentation.
- Implement and improve document management systems for enhanced efficiency and accuracy.
- Provide administrative support for other departmental needs as required.
- Maintain confidentiality and security of sensitive company documents and data.
Qualifications
- Minimum of 2 years of experience in document control, administration, or a related field.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and document management software.
- Strong organizational skills with meticulous attention to detail.
- Excellent written and verbal communication skills in English.
- Ability to work under tight deadlines and manage multiple priorities effectively.
- Familiarity with tender processes and AR monitoring is a plus.
- High level of integrity and discretion in handling confidential information.
- Bachelorâs degree in Business Administration, Office Management, or a related field is preferred.