job description
Are you a highly organized individual with a passion for operational excellence? JobSite.Com Pte Ltd. is seeking a detail-oriented Department Coordinator to join our dynamic team in the East Region. This role is perfect for a proactive professional looking to support daily department workflows, streamline administrative processes, and contribute to the overall efficiency of our office environment.
In this position, you will act as the backbone of the department, ensuring that documentation, scheduling, and communication channels operate smoothly. You will be instrumental in managing internal resources and supporting team projects to meet critical deadlines. If you are an effective communicator who thrives in a collaborative office setting, we invite you to apply.
Responsibility
- Coordinate daily administrative tasks and department workflows to ensure operational efficiency.
- Manage departmental filing systems, documentation, and records management.
- Assist in the scheduling of internal meetings, workshops, and team events.
- Serve as the primary point of contact for departmental inquiries and inter-departmental communications.
- Prepare and update internal reports, presentations, and process documentation.
- Support the procurement of office supplies and departmental inventory tracking.
- Assist in the onboarding process for new team members within the department.
Qualifications
- Minimum GCE 'O' Levels, Diploma, or equivalent professional certification.
- At least 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Strong organizational skills with the ability to manage multiple tasks simultaneously.
- Excellent verbal and written communication skills in English.
- A proactive attitude with the ability to solve problems independently.
- Ability to commit to the duration of the contract period.