job description
Are you a highly organized and proactive professional looking to make a significant impact in a dynamic administrative role? RecruitFirst is seeking an Assistant Manager, Administrative & Secretarial Support to join our team in Bali. This is a 5-month convertible contract with the potential for a permanent position, offering a unique opportunity to work closely with senior leadership and manage key operational programmes.
In this role, you will serve as the trusted right hand to senior management, ensuring seamless administrative operations and providing high-level secretarial support. You will be responsible for coordinating complex schedules, managing confidential documents, and overseeing critical projects that drive organizational efficiency. This position is ideal for someone who thrives in a fast-paced environment and is passionate about delivering exceptional administrative support.
Based in the vibrant regions of Canggu, Ubud, Denpasar, Jimbaran, Nusa Dua, Kuta, or Badung, you will enjoy a competitive salary of $4,000 – $5,000 per month and the opportunity to grow within a leading recruitment firm. If you are detail-oriented, resourceful, and eager to take on a challenging yet rewarding role, we want to hear from you!
Responsibility
- Provide high-level administrative and secretarial support to senior leadership, including managing calendars, scheduling meetings, and coordinating travel arrangements.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely communication.
- Manage and oversee key operational programmes, ensuring they are executed efficiently and align with organizational goals.
- Prepare and edit confidential documents, reports, and presentations with a keen eye for detail and accuracy.
- Coordinate and facilitate meetings, including preparing agendas, taking minutes, and following up on action items.
- Maintain organized filing systems, both digital and physical, to ensure easy retrieval of important documents.
- Assist in the planning and execution of company events, ensuring seamless logistics and participant satisfaction.
- Monitor office supplies and equipment, placing orders as needed to maintain a well-stocked and functional workspace.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative or secretarial role, preferably supporting senior management.
- Exceptional organizational and time-management skills, with the ability to multitask and prioritize effectively.
- Strong written and verbal communication skills, with a professional demeanor and attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other administrative software.
- Ability to handle confidential information with discretion and integrity.
- Proactive problem-solving skills and the ability to work independently with minimal supervision.
- Experience in event planning and coordination is a plus.