job description
Join our dynamic team in Bali as an Administrative Officer II and play a pivotal role in ensuring smooth operational workflows within our organization. This position offers a unique opportunity to contribute to administrative excellence while working in one of the world’s most vibrant and culturally rich locations.
As an Administrative Officer II, you will be responsible for overseeing day-to-day office operations, managing documentation, coordinating meetings, and supporting various departments to enhance efficiency and productivity. Your organizational skills and attention to detail will be key to maintaining high standards in our administrative processes.
This role is ideal for a proactive professional with a passion for structure, problem-solving, and team collaboration. If you thrive in a fast-paced environment and are eager to make a tangible impact, we invite you to apply and become part of our growing team in Bali.
Responsibility
- Manage and organize office documentation, ensuring accuracy and confidentiality.
- Coordinate meetings, appointments, and travel arrangements for senior staff.
- Oversee the preparation and distribution of reports, memos, and correspondence.
- Maintain office supplies inventory and place orders as needed.
- Assist in budget preparation and expense tracking for administrative functions.
- Liaise with internal departments and external stakeholders to facilitate smooth communication.
- Implement and maintain filing systems, both digital and physical, for easy retrieval of information.
- Support the onboarding process for new employees, including orientation and training coordination.
Qualifications
- Bachelor’s degree in Business Administration, Office Management, or a related field.
- Minimum of 3 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent organizational, multitasking, and time-management skills.
- Strong written and verbal communication skills in English.
- Ability to work independently and collaboratively in a team environment.
- Attention to detail and a high level of accuracy in work.
- Familiarity with basic accounting principles and budget tracking is a plus.