job description
Join the Philippine Red Cross as an Administrative Manager and play a pivotal role in supporting humanitarian operations from Bali, Indonesia. This remote-based position offers a unique opportunity to lead and streamline administrative, procurement, and logistics functions while contributing to a mission-driven organization dedicated to alleviating human suffering and upholding dignity.
As the backbone of our administrative operations, you will oversee critical processes, ensure compliance with organizational policies, and drive efficiency across departments. Your leadership will directly impact the Philippine Red Cross’s ability to deliver timely and effective aid to communities in need. This role is ideal for a detail-oriented professional with a passion for operational excellence and a commitment to humanitarian values.
In this dynamic position, you will collaborate with cross-functional teams, manage vendor relationships, and implement best practices in procurement and logistics. Your strategic input will help optimize resources, reduce costs, and enhance the overall effectiveness of our programs. If you thrive in a fast-paced environment and are eager to make a meaningful difference, we invite you to apply and become part of our global network of changemakers.
This is a full-time, remote role with occasional virtual meetings aligned with Philippine business hours (GMT+8). The Philippine Red Cross offers a competitive salary, professional development opportunities, and the chance to work with a team that values integrity, compassion, and innovation.
Responsibility
- Lead and oversee all administrative, procurement, and logistics operations to ensure seamless support for Philippine Red Cross programs and initiatives.
- Develop, implement, and monitor administrative policies, procedures, and systems to enhance efficiency and compliance with organizational standards.
- Manage vendor relationships, negotiate contracts, and oversee procurement processes to secure cost-effective and high-quality goods and services.
- Coordinate logistics operations, including inventory management, distribution, and transportation, to support field activities and emergency response efforts.
- Prepare and present regular reports on administrative performance, budget utilization, and operational metrics to senior management.
- Collaborate with cross-functional teams, including finance, human resources, and program departments, to align administrative functions with organizational goals.
- Ensure compliance with local and international regulations, as well as donor requirements, in all administrative and procurement activities.
- Identify opportunities for process improvements, cost savings, and innovation in administrative and logistics operations.
Qualifications
- Bachelor’s degree in Business Administration, Public Administration, Supply Chain Management, or a related field. A master’s degree is a plus.
- Minimum of 5 years of experience in administrative management, procurement, or logistics, preferably in a non-profit, humanitarian, or international organization.
- Proven track record of leading administrative teams, managing budgets, and implementing process improvements.
- Strong knowledge of procurement best practices, contract management, and vendor negotiation.
- Excellent organizational, analytical, and problem-solving skills with a keen attention to detail.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and experience with ERP or procurement software (e.g., SAP, Oracle).
- Exceptional communication and interpersonal skills, with the ability to work effectively in a multicultural and remote environment.
- Fluency in English is required; proficiency in Filipino or other languages is an advantage.
- Commitment to the principles and mission of the Philippine Red Cross and the International Red Cross and Red Crescent Movement.