job description
Join The Ice Bath Club Pte Ltd as our Administrative Manager and become the driving force behind our company’s operational efficiency and organizational success. In this pivotal role, you will oversee and streamline all administrative functions, ensuring seamless day-to-day operations while fostering a productive and dynamic work environment.
Based in the vibrant heart of Bali (Canggu, Ubud, or surrounding areas), this position offers a unique opportunity to contribute to a forward-thinking company committed to excellence. Your leadership will be instrumental in optimizing processes, managing resources, and supporting cross-functional teams to achieve business objectives.
We are seeking a detail-oriented, proactive professional with a passion for organization and a knack for problem-solving. If you thrive in a fast-paced setting and take pride in creating order out of complexity, this role is your chance to make a lasting impact.
Responsibility
- Oversee and coordinate all administrative operations, ensuring efficiency and compliance with company policies.
- Develop, implement, and maintain standardized administrative procedures and workflows.
- Manage office supplies, equipment, and vendor relationships to optimize cost and quality.
- Supervise and mentor administrative staff, fostering a culture of accountability and continuous improvement.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration.
- Prepare and present reports, budgets, and forecasts to senior management for strategic decision-making.
- Organize and maintain digital and physical filing systems for easy retrieval and data integrity.
- Plan and coordinate company events, meetings, and travel arrangements as needed.
Qualifications
- Bachelor’s degree in Business Administration, Management, or a related field (or equivalent experience).
- Proven experience (5+ years) in an administrative or office management role, preferably in a leadership capacity.
- Exceptional organizational, multitasking, and time-management skills.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Excellent written and verbal communication skills in English.
- Demonstrated ability to work independently, prioritize tasks, and meet deadlines in a dynamic environment.
- High attention to detail and problem-solving aptitude.
- Experience in budgeting, forecasting, and vendor negotiations is a plus.