job description
Join Ideals Recruitment as an Administrative Executive in the vibrant and dynamic environment of Bali, Indonesia. This full-time role offers a competitive salary of $1,800 – $2,100 per month, commensurate with experience, and the opportunity to work in a supportive and professional setting.
As an Administrative Executive, you will play a pivotal role in ensuring the smooth operation of our office. Your organizational skills, attention to detail, and ability to multitask will be key to maintaining efficiency and supporting our team. This position is ideal for individuals who thrive in structured environments and are passionate about delivering exceptional administrative support.
Enjoy a balanced workweek with Monday to Friday (9:00 AM – 6:00 PM) and Saturday (9:00 AM – 1:00 PM) hours, allowing you to experience the best of Bali’s work-life harmony.
Responsibility
- Manage and coordinate daily office operations, including correspondence, filing, and documentation.
- Handle incoming and outgoing communications, including emails, calls, and mail, ensuring timely and professional responses.
- Organize and maintain office supplies, equipment, and inventory to ensure a well-stocked and efficient workspace.
- Assist in scheduling and coordinating meetings, appointments, and travel arrangements for staff and management.
- Prepare and edit reports, presentations, and other business documents with high accuracy and attention to detail.
- Liaise with internal departments and external stakeholders to facilitate smooth communication and collaboration.
- Support HR functions, including onboarding new employees, maintaining personnel records, and assisting with payroll processing.
- Implement and maintain administrative systems and procedures to improve office efficiency and productivity.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team environment.
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field is a plus.
- Experience in a multicultural or international work environment is advantageous.