job description
Join The GMP Group as an Administrative Executive in our vibrant Bali office! This contract role offers a unique opportunity to support our dynamic team while enjoying the tropical work environment of Bali. You will play a pivotal role in ensuring smooth daily operations, from front desk management to payroll processing and procurement support.
As the first point of contact for visitors and staff, you will embody professionalism and efficiency, maintaining a welcoming and organized office environment. Your administrative expertise will contribute directly to the operational success of our Bali branch, allowing you to grow professionally in a multicultural setting.
This position is ideal for detail-oriented professionals with a passion for office administration and a desire to work in one of the world’s most sought-after destinations. Whether you're coordinating meetings, managing documentation, or assisting with HR-related tasks, your contributions will be valued in a collaborative and fast-paced environment.
Responsibility
- Manage front desk operations, including greeting visitors, handling inquiries, and directing calls/emails to appropriate departments.
- Process payroll accurately and on time, ensuring compliance with local labor laws and company policies.
- Oversee office administration tasks, including filing, documentation, and supply inventory management.
- Provide procurement support by sourcing vendors, negotiating contracts, and tracking orders for office supplies and equipment.
- Coordinate daily operations, including scheduling meetings, preparing agendas, and ensuring follow-up actions are completed.
- Assist with HR-related tasks such as onboarding new employees, maintaining personnel records, and managing leave requests.
- Prepare reports, presentations, and correspondence for senior management as required.
- Maintain a clean, organized, and professional office environment conducive to productivity.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Human Resources, or a related field.
- Minimum 2 years of experience in administrative, office support, or front desk roles.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Excellent communication and interpersonal skills, with fluency in English (written and verbal).
- Attention to detail and a high level of accuracy, especially in payroll and procurement tasks.
- Ability to work independently and collaboratively in a team-oriented setting.
- Familiarity with Indonesian labor laws and payroll systems is a plus.