job description
Join a dynamic and growing team in beautiful Bali as an Administrative Executive / Admin Assistant! We are seeking a proactive, detail-oriented, and highly organized professional to support our daily operations and ensure smooth workflow across departments.
In this role, you will play a pivotal part in maintaining efficient administrative processes, coordinating office activities, and providing exceptional support to our team. This is a fantastic opportunity for someone who thrives in a fast-paced environment and enjoys contributing to the success of a forward-thinking organization.
Bali offers a unique work-life balance, combining professional growth with the island’s vibrant culture and serene landscapes. If you are a self-starter with strong administrative skills and a passion for organization, we’d love to hear from you!
Responsibility
- Manage and organize office documentation, including filing, data entry, and record-keeping to ensure accuracy and accessibility.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff and teams.
- Handle incoming and outgoing correspondence, including emails, phone calls, and mail, with professionalism and discretion.
- Prepare and distribute reports, presentations, and other administrative materials as required.
- Assist in the procurement of office supplies and equipment, maintaining inventory and ensuring cost-effective solutions.
- Support HR-related tasks, such as onboarding new employees, managing attendance records, and assisting with payroll processing.
- Liaise with external vendors, clients, and partners to facilitate smooth communication and service delivery.
- Contribute to process improvements by identifying inefficiencies and proposing actionable solutions.
Qualifications
- Minimum of 2 years of experience in an administrative, office support, or executive assistant role.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; additional languages are a plus.
- Strong organizational and time-management skills, with the ability to prioritize tasks and meet deadlines.
- High attention to detail and problem-solving abilities to handle multitasking in a fast-paced environment.
- Ability to work independently as well as collaboratively within a team.
- Familiarity with basic HR processes, office management software, or CRM tools is advantageous.
- Professional demeanor, discretion, and a customer-service-oriented mindset.