job description
Join Hong Tong Engineering Pte Ltd as an Administrative Coordinator and play a pivotal role in supporting our dynamic engineering operations. Based in the vibrant and culturally rich environment of Bali, this position offers a unique opportunity to coordinate high-impact projects while gaining invaluable hands-on experience in a collaborative and supportive workplace.
As a key member of our operations team, you will ensure seamless project execution by managing administrative tasks, liaising with stakeholders, and maintaining organized workflows. This role is ideal for detail-oriented professionals who thrive in fast-paced settings and are passionate about contributing to engineering excellence.
At Hong Tong Engineering, we value innovation, teamwork, and professional growth. If you are looking for a rewarding career where your organizational skills can make a real difference, we invite you to apply and grow with us in Bali’s inspiring work environment.
Responsibility
- Coordinate and manage administrative tasks for engineering projects, ensuring timely completion and adherence to deadlines.
- Liaise with internal teams, clients, and vendors to facilitate smooth communication and project execution.
- Prepare and maintain project documentation, including reports, contracts, and meeting minutes.
- Schedule and organize meetings, appointments, and travel arrangements for project stakeholders.
- Monitor project budgets and expenses, assisting with financial tracking and reporting.
- Manage office supplies, equipment, and logistical needs to support operational efficiency.
- Develop and implement administrative processes to improve workflow and productivity.
- Provide general support to the engineering team, including data entry, filing, and correspondence.
Qualifications
- Diploma or Bachelor’s degree in Business Administration, Management, or a related field.
- Minimum of 2 years of experience in an administrative or coordination role, preferably in engineering or construction.
- Strong organizational and multitasking abilities with a keen eye for detail.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and project management tools.
- Ability to work independently and collaboratively in a team-oriented environment.
- Familiarity with basic financial tracking and budget management.
- Problem-solving mindset with a proactive approach to addressing challenges.