job description
Join SGS, a global leader in inspection, verification, testing, and certification services, as our Administrative Assistant with Invoicing Experience in Bali. This role is perfect for a detail-oriented professional who thrives in a dynamic administrative environment while ensuring seamless financial processes through expert invoicing support.
As a key member of our team, you will provide comprehensive administrative support to our business line, ensuring operational efficiency and accuracy in all tasks. Your expertise in invoicing will play a crucial role in maintaining smooth financial workflows, making you an invaluable asset to our organization. This position offers a remote or hybrid work arrangement, allowing you to enjoy the flexibility of working from Bali while contributing to a globally recognized company.
At SGS, we value professionalism, precision, and proactive problem-solving. If you are a highly organized individual with a passion for administrative excellence and a keen eye for financial details, we invite you to apply and grow your career with us in one of the world’s most beautiful and vibrant locations.
Why Join SGS?
- Global Exposure: Work with a multinational company with a presence in over 100 countries.
- Career Growth: Access to training and development programs to enhance your skills.
- Work-Life Balance: Flexible work arrangements in a stunning tropical setting.
- Competitive Compensation: Attractive salary package with performance-based incentives.
Responsibility
- Provide comprehensive administrative support to the business line, including managing correspondence, scheduling meetings, and maintaining records.
- Prepare, process, and track invoices with accuracy, ensuring timely payments and compliance with company policies.
- Coordinate with internal teams and external stakeholders to resolve invoicing discrepancies and facilitate smooth financial transactions.
- Maintain and update digital filing systems for contracts, reports, and other critical documents.
- Assist in the preparation of reports, presentations, and other business-related documents as needed.
- Monitor office supplies and equipment, placing orders and managing inventory to ensure operational readiness.
- Support travel arrangements, including booking flights, accommodations, and preparing itineraries for team members.
- Act as a point of contact for internal and external queries, providing prompt and professional responses.
Qualifications
- Proven experience as an Administrative Assistant or similar role, with a minimum of 2 years in a corporate environment.
- Hands-on experience with invoicing processes, including familiarity with accounting software (e.g., QuickBooks, SAP, or similar).
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent organizational and time-management skills, with the ability to prioritize tasks in a fast-paced environment.
- Exceptional attention to detail and accuracy, particularly in financial documentation.
- Strong communication skills in English, both written and verbal, with the ability to interact professionally with stakeholders at all levels.
- Ability to work independently with minimal supervision while maintaining a high level of confidentiality.
- Experience working in a remote or hybrid setting is a plus.