job description
Join Watsons, a leading health and beauty retail brand, as an Administrative Assistant in our dynamic Bali team. This role is pivotal in ensuring smooth operations by providing comprehensive support in processing sales demo personnel requirements and leveraging our internal systems to drive efficiency.
As part of our mission to deliver exceptional service, you will play a key role in coordinating administrative tasks, maintaining accurate records, and facilitating seamless communication between departments. Your organizational skills and attention to detail will contribute directly to the success of our sales and demo initiatives in one of Asia’s most vibrant markets.
This is a fantastic opportunity for a detail-oriented professional to grow within a globally recognized brand while enjoying the unique work-life balance that Bali offers.
Responsibility
- Process and manage sales demo personnel requirements, ensuring timely and accurate fulfillment.
- Utilize internal systems (e.g., HRIS, CRM) to track, update, and report on administrative tasks.
- Coordinate with cross-functional teams to streamline workflows and improve operational efficiency.
- Maintain organized filing systems (digital and physical) for easy retrieval of documents.
- Prepare and distribute internal communications, memos, and reports as needed.
- Assist in scheduling meetings, appointments, and travel arrangements for team members.
- Monitor inventory of office supplies and place orders to ensure availability.
- Provide general clerical support, including data entry, photocopying, and scanning.
Qualifications
- Minimum of 1-2 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Experience with HRIS, CRM, or other business management systems is a plus.
- Strong organizational and time-management skills with the ability to multitask.
- Excellent written and verbal communication skills in English.
- Attention to detail and a proactive approach to problem-solving.
- Ability to work independently and collaboratively in a fast-paced environment.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.