job description
The Salvation Army is seeking a highly organized and proactive Administrative Assistant to join our team in Bali, Indonesia. This role is pivotal in ensuring the smooth operation of our office by providing comprehensive administrative support to our staff and leadership. As part of a globally recognized humanitarian organization, you will contribute to meaningful work that impacts communities while developing your career in a dynamic and supportive environment.
In this position, you will manage day-to-day office tasks, coordinate meetings, handle correspondence, and maintain efficient filing systems. Your ability to multitask, communicate effectively, and maintain confidentiality will be key to your success. This is an excellent opportunity for detail-oriented professionals who thrive in a fast-paced setting and are passionate about making a difference.
Bali offers a unique blend of professional growth and work-life balance, making it an ideal location for those seeking both career advancement and a high quality of life.
Responsibility
- Manage and organize office correspondence, including emails, letters, and internal communications.
- Coordinate and schedule meetings, appointments, and travel arrangements for staff and leadership.
- Maintain accurate and up-to-date filing systems, both digital and physical, ensuring easy retrieval of documents.
- Prepare and edit reports, presentations, and other administrative documents with a high degree of accuracy.
- Greet and assist visitors, clients, and staff with professionalism and courtesy.
- Order and manage office supplies, ensuring inventory is well-stocked and costs are tracked.
- Handle basic bookkeeping tasks, such as processing invoices and tracking expenses.
- Support special projects and events by providing logistical and administrative assistance.
Qualifications
- Proven experience (2+ years) in an administrative or office support role.
- Excellent written and verbal communication skills in English; proficiency in Indonesian is a plus.
- Strong organizational and time-management skills with the ability to prioritize tasks effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office equipment.
- High attention to detail and problem-solving abilities.
- Ability to work independently and collaboratively in a team-oriented environment.
- Discretion and confidentiality in handling sensitive information.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.