job description
Are you a highly organized individual with a passion for process and customer support? Boon Siew Singapore Pte Ltd is seeking a dedicated Administrative Assistant to join our dynamic Sales Department. As a key member of our administrative team, you will play a vital role in ensuring the seamless operation of our motorcycle sales ecosystem.
In this role, you will act as the backbone of our sales operations, managing critical documentation, coordinating motorcycle registrations, and maintaining accurate records for our customers. The ideal candidate is detail-oriented, comfortable navigating fast-paced environments, and possesses a strong commitment to service excellence. Whether you are processing new bike bookings or supporting our sales consultants, your contributions will directly impact our operational efficiency and customer satisfaction levels.
We are looking for a proactive team player who thrives in an office environment and is ready to take ownership of administrative workflows. If you have a professional demeanor and a desire to contribute to a reputable company in the automotive industry, we invite you to apply.
Responsibility
- Manage and process daily motorcycle sales bookings and ensure data accuracy in the internal system.
- Coordinate all aspects of vehicle registration documentation to ensure compliance with local regulatory requirements.
- Provide comprehensive administrative support to the Sales Department, including filing, reporting, and correspondence.
- Maintain organized records of sales contracts, customer warranties, and insurance paperwork.
- Assist sales consultants in preparing client proposals and maintaining office supply inventory.
- Serve as a primary point of contact for administrative inquiries from internal stakeholders and external clients.
- Prepare regular sales administrative reports for management review.
- Ensure all office administrative tasks are completed in alignment with company policies and deadlines.
Qualifications
- Minimum GCE 'O' Levels, Diploma, or equivalent professional certification.
- At least 1-2 years of experience in an administrative or office support role, preferably in a sales environment.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Excellent organizational and time-management skills with the ability to multitask effectively.
- Strong verbal and written communication skills in English.
- A meticulous eye for detail and the ability to maintain confidentiality.
- Ability to work independently with minimal supervision while contributing to team goals.
- Knowledge of automotive administrative processes or dealership operations is a significant advantage.