job description
Join AM Group Kitchen Equipment and Supplies Inc., a leading provider of premium tableware and kitchen solutions, as we expand our operations to the vibrant island of Bali. We are seeking a detail-oriented and proactive Administrative Assistant to support our growing team in delivering exceptional service to our clients in the hospitality and culinary industries.
In this role, you will play a pivotal part in ensuring smooth office operations, managing client inquiries, and coordinating logistics for our high-quality tableware products. This is a fantastic opportunity for an organized professional who thrives in a dynamic environment and wants to contribute to a company that values innovation, quality, and customer satisfaction.
Bali’s thriving hospitality sector offers a unique backdrop for this position, where your administrative expertise will directly impact our ability to serve top-tier restaurants, hotels, and resorts. If you are passionate about efficiency, have a knack for multitasking, and enjoy working in a collaborative setting, we’d love to hear from you!
Responsibility
- Manage and organize office correspondence, including emails, phone calls, and client inquiries related to tableware and kitchen equipment orders.
- Coordinate with suppliers, logistics teams, and clients to ensure timely delivery and resolution of product-related queries.
- Maintain accurate records of inventory, orders, and shipments using digital tools and spreadsheets.
- Prepare and process invoices, purchase orders, and other administrative documents with high attention to detail.
- Assist in scheduling meetings, appointments, and travel arrangements for the management team.
- Handle data entry and update internal databases to reflect current stock levels, client information, and sales activities.
- Provide general support to the sales and operations teams, including preparing reports and presentations as needed.
- Ensure the office environment is well-maintained, organized, and equipped with necessary supplies.
Qualifications
- Minimum of 2 years of experience in an administrative or office support role, preferably in the hospitality, retail, or FMCG sectors.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent written and verbal communication skills in English; knowledge of Indonesian is a plus.
- Highly organized with the ability to prioritize tasks, meet deadlines, and manage multiple projects simultaneously.
- Detail-oriented with a proactive approach to problem-solving and process improvement.
- Experience with inventory management systems or ERP software is advantageous.
- Customer-focused mindset with a professional and friendly demeanor.
- Ability to work independently and collaboratively in a fast-paced environment.