job description
Are you an organized, detail-oriented professional looking to contribute to a dynamic office environment? Our team is seeking a motivated Administrative Assistant to join our office in the heart of Paya Lebar. This role is perfect for someone who thrives on keeping operations running smoothly and takes pride in providing exceptional support to team members and stakeholders alike.
As an Administrative Assistant, you will be the backbone of our daily office operations. You will be responsible for streamlining administrative workflows, managing office correspondence, and ensuring that our physical workspace remains an efficient and organized environment. We value individuals who are proactive, possess excellent communication skills, and have a 'can-do' attitude towards problem-solving.
This is a full-time position offering a stable career path with the opportunity to grow within our organization. If you are tech-savvy, well-organized, and ready to make a significant impact in a fast-paced environment, we would love to meet you.
Responsibility
- Manage daily front-office operations, including welcoming visitors and handling inbound inquiries.
- Coordinate office administrative tasks such as filing, record-keeping, and document management.
- Assist in the preparation of reports, meeting minutes, and internal correspondence.
- Manage inventory of office supplies and coordinate with vendors to ensure seamless operational continuity.
- Handle incoming/outgoing mail, couriers, and office-related logistics.
- Support management with scheduling appointments, travel arrangements, and organizing company meetings.
- Maintain a clean, safe, and professional office environment in compliance with company standards.
Qualifications
- Minimum GCE 'O' Level or Diploma in Business Administration or a related field.
- At least 1-2 years of experience in an administrative or office support role.
- Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
- Excellent verbal and written communication skills in English.
- Strong organizational and time-management skills with the ability to multitask effectively.
- High attention to detail and ability to handle confidential information with discretion.
- Ability to work independently and as part of a collaborative team.