job description
Are you a detail-oriented and highly organized professional looking for a rewarding Administrative Assistant II role in Bali? Private Advertiser is seeking a dynamic and proactive individual to join our team and provide exceptional administrative support in a fast-paced environment.
As an Administrative Assistant II, you will play a crucial role in ensuring the smooth operation of our office by managing daily administrative tasks, coordinating communications, and supporting senior staff. This is an excellent opportunity for someone with strong multitasking abilities, excellent communication skills, and a passion for organizational efficiency.
Based in Bali, this full-time position offers a competitive salary, a collaborative work environment, and the chance to grow your career in administration. If you thrive in a structured yet dynamic setting and are eager to contribute to a high-performing team, we’d love to hear from you!
Apply now and take the next step in your administrative career with Private Advertiser.
Responsibility
- Manage and organize office correspondence, including emails, letters, and memos, ensuring timely responses and proper documentation.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff, optimizing calendars for efficiency.
- Maintain and update filing systems, both physical and digital, to ensure easy retrieval of documents and records.
- Prepare reports, presentations, and other business documents with accuracy and professionalism.
- Assist in the procurement of office supplies and equipment, monitoring inventory and placing orders as needed.
- Serve as the primary point of contact for internal and external stakeholders, providing excellent customer service and support.
- Support HR-related tasks, such as onboarding new employees, maintaining personnel records, and assisting with payroll coordination.
- Perform other administrative duties as assigned to support the overall operations of the office.
Qualifications
- Minimum of 2-3 years of experience in an administrative or office support role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
- Excellent written and verbal communication skills in English (additional languages are a plus).
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- Detail-oriented with a high level of accuracy in data entry and document preparation.
- Ability to work independently and collaboratively in a team environment.
- Experience with basic bookkeeping or HR tasks is an advantage.
- Familiarity with office equipment, such as printers, scanners, and phone systems.