job description
Join our dynamic team in Bali as an Administrative Assistant II specializing in elementary school support. This role offers a unique opportunity to contribute to the smooth operation of educational programs while working in a collaborative and fast-paced environment.
As an Administrative Assistant, you will play a pivotal role in managing day-to-day administrative tasks, ensuring efficient communication between staff, students, and parents. Your organizational skills and attention to detail will be key to maintaining an orderly and productive school environment.
This position is ideal for individuals passionate about education and administration, with a desire to make a meaningful impact in a school setting. If you thrive in a structured yet dynamic workplace, we encourage you to apply and become part of our mission to support quality education.
Responsibility
- Manage and organize school records, including student files, attendance logs, and staff documentation.
- Coordinate communication between teachers, parents, and administrative staff via email, phone, and in-person interactions.
- Prepare and distribute official correspondence, memos, and reports for school leadership and external stakeholders.
- Assist in the planning and execution of school events, meetings, and parent-teacher conferences.
- Maintain inventory of office supplies and equipment, ensuring availability for daily operations.
- Handle data entry and update school databases with accuracy and confidentiality.
- Provide administrative support to the principal and teaching staff, including scheduling and document preparation.
- Ensure compliance with school policies and regulatory requirements in all administrative tasks.
Qualifications
- Minimum of 2 years of experience in an administrative or clerical role, preferably in an educational setting.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic data management tools.
- Excellent written and verbal communication skills in English and Indonesian.
- Strong organizational abilities with a keen eye for detail and accuracy.
- Ability to multitask and prioritize tasks effectively in a fast-paced environment.
- High school diploma or equivalent; associate or bachelor’s degree in administration or related field is a plus.
- Familiarity with school management systems or educational software is advantageous.
- Demonstrated discretion and professionalism in handling confidential information.