job description
Join our dynamic team in Bali as an Administrative Assistant II (Clerk IV) and play a pivotal role in ensuring smooth office operations. This position offers a unique opportunity to contribute to a fast-paced environment while supporting various administrative functions. The ideal candidate will be detail-oriented, highly organized, and capable of managing multiple tasks efficiently.
As part of our team, you will work closely with different departments to streamline processes, maintain accurate records, and provide exceptional support to both internal and external stakeholders. This role is perfect for individuals who thrive in a structured yet collaborative setting and are eager to grow their administrative career in a vibrant location like Bali.
We offer a competitive salary, a supportive work environment, and the chance to make a meaningful impact in a growing organization. If you are a proactive professional with strong administrative skills, we invite you to apply and take the next step in your career.
Responsibility
- Manage and organize office documentation, ensuring all files are accurately maintained and easily accessible.
- Coordinate and schedule meetings, appointments, and travel arrangements for senior staff.
- Prepare and distribute correspondence, reports, and presentations with a high degree of accuracy.
- Handle incoming and outgoing communications, including emails, phone calls, and mail, in a professional manner.
- Assist in the preparation of budgets, expense reports, and other financial documents.
- Maintain office supplies inventory and place orders as needed to ensure smooth operations.
- Provide administrative support to various departments, including data entry, filing, and record-keeping.
- Act as a liaison between the office and external parties, such as clients, vendors, and government agencies.
Qualifications
- Minimum of 2 years of experience in an administrative or clerical role.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other office software.
- Excellent written and verbal communication skills in English.
- Strong organizational and time-management skills, with the ability to prioritize tasks effectively.
- High attention to detail and accuracy in all work performed.
- Ability to work independently as well as part of a team in a fast-paced environment.
- Familiarity with basic accounting principles and financial documentation is a plus.
- Diploma or Bachelor’s degree in Business Administration, Office Management, or a related field is preferred.