job description
Are you an organized and detail-oriented professional with a passion for supporting dynamic teams in fast-paced industries? Recruit Now is seeking a highly motivated Administrative Assistant to join our team in Bali, specializing in event planning and construction industry support.
In this role, you will play a pivotal part in ensuring smooth office operations, managing facilities, and coordinating events that drive business success. Your expertise in administrative support will contribute directly to the efficiency and growth of our projects. If you thrive in a multifaceted environment and enjoy problem-solving, this is the perfect opportunity for you!
We offer a competitive salary range of $2,500 – $3,200 per month, along with the chance to work in one of the most vibrant and culturally rich locations in the world. Bali’s unique blend of professional opportunities and lifestyle benefits makes this an unmissable career move.
Responsibility
- Manage day-to-day office operations, including correspondence, filing, and supply inventory.
- Coordinate and oversee facility management tasks, ensuring a safe and functional workspace.
- Plan, organize, and execute corporate events, meetings, and conferences from inception to completion.
- Liaise with vendors, clients, and internal teams to ensure seamless event logistics and construction project support.
- Prepare and distribute meeting agendas, minutes, and follow-up actions.
- Maintain accurate records, databases, and documentation for administrative and compliance purposes.
- Assist in budget tracking and expense reporting for office and event-related activities.
- Provide high-level administrative support to senior management and project teams.
Qualifications
- Minimum of 3 years of experience in administrative, office support, or facility management roles.
- Proven experience in event coordination or project support, preferably in the construction industry.
- Strong organizational and time-management skills with the ability to multitask in a fast-paced environment.
- Excellent written and verbal communication skills in English.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and office management software.
- Familiarity with basic accounting principles and expense tracking is a plus.
- Ability to work independently, take initiative, and solve problems proactively.
- High attention to detail and a commitment to maintaining confidentiality.